Vuomet Oy Customer Register Privacy Policy

1 Data Controller

The data controller of the register is Vuomet Oy (business ID 1609520-0).
The contact person for registration matters is: Sini Vuoksenranta, office secretary,

Vuomet Oy

Address: Halisentie 48, 41900 PETÄJÄVESI
Telephone: 0503007713
Email:

2 Name of the register

The name of the register is Vuomet Oy’s customer register.

3 Purpose of processing personal data

Personal data is processed for purposes related to managing, administering and developing customer relations, providing and delivering services, and developing and invoicing services. Personal data is also processed for purposes necessary to resolve potential complaints and other claims.

In addition, personal data is processed in customer-oriented communications, such as for information and news purposes, and in marketing, as part of which personal data is also processed for purposes related to direct marketing and electronic direct marketing.

The customer has the right to prohibit direct marketing targeted at him.

The controller processes the data itself and utilizes subcontractors acting on behalf of and on behalf of the controller in the processing of personal data.

4 Legal bases for processing

The legal bases for processing personal data are the following grounds under the EU General Data Protection Regulation (hereinafter also “GDPR”):

the data subject has given his consent to the processing of his personal data for one or more specific purposes (GDPR 6 Art. 1.a);

the processing is necessary for the performance of a contract to which the data subject is a party, or in order to take steps prior to entering into a contract at the request of the data subject (GDPR 6 Art. 1.b);

processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party (GDPR Art. 6 1.f).

The aforementioned legitimate interest of the controller is based on the existence of a relevant and appropriate relationship between the data subject and the controller, which results from the data subject being a customer of the controller, and when the processing is for purposes which the data subject could reasonably have expected at the time the personal data were collected and in the context of the appropriate relationship.

5 Data content of the register (processed personal data categories)

The register contains the following personal data, in principle, for all registered persons:

The person’s basic information and contact details: first name, last name, address, telephone number, e-mail address.
Information related to the person’s company or other organization and the person’s position or job title in the company or organization in question.
The person’s direct marketing permissions and prohibitions.

6 Regular data sources

Personal data are collected from the data subject himself/herself.

Personal data is also collected and updated, within the limits of applicable law, from generally available sources that are related to the implementation of the customer relationship between the controller and the data subject and that enable the controller to fulfil its obligations related to maintaining customer relationships.

7 Retention period of personal data

The data collected in the register are only stored for as long and to the extent necessary in relation to the original or compatible purposes for which the personal data were collected.

The need to retain personal data is assessed every five years and in any case the data concerning the data subject is deleted from the register ten years after the data subject’s customer relationship with the controller has ended and the obligations and measures related to the customer relationship have been completed. For example, accounting documents are stored for ten years after the end of the financial year.

The controller regularly assesses the necessity of data retention in accordance with its internal code of conduct. In addition, the controller takes all reasonable steps to ensure that personal data that are inaccurate, incorrect or outdated in relation to the purposes of the processing are deleted or rectified without delay.

8 Recipients of personal data (recipient groups) and regular disclosures of data

Personal data are not disclosed to third parties.

9 Transfer of data outside the EU or the EEA

Personal data contained in the register are not transferred outside the EU or the EEA.

10 Principles of register protection

Materials containing personal data are stored in locked facilities, which are only accessible to designated persons authorized to access them due to their duties.

The database containing personal data is on a server, which is stored in a locked facility, which is only accessible to designated persons authorized to access them due to their duties. The server is protected by an appropriate firewall and technical protection.

Databases and systems can only be accessed with separately issued personal user names and passwords. The controller has limited the access rights and authorizations to information systems and other storage media so that only those persons necessary for their lawful processing can view and process the data. In addition, the use of databases and systems is registered in the log data of the controller’s IT system.

The employees and other persons of the controller are obliged to observe professional secrecy and to keep confidential all information obtained in connection with the processing of personal data.

11 Rights of the data subject

The data subject has the following rights under the EU General Data Protection Regulation:

the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed and, where such personal data are being processed, the right to access the personal data and the following information: (I) the purposes of the processing; (II) the categories of personal data concerned; (III) the recipients or categories of recipients to whom the personal data have been or are to be disclosed; (IV) where possible, the planned storage period for the personal data or, where that is not possible, the criteria for determining that period; (V) the right of the data subject to obtain from the controller rectification or erasure of personal data concerning him or her, restriction of processing or objection to such processing; (VI) the right to lodge a complaint with a supervisory authority; (VII) if the personal data are not collected from the data subject, all available information on the origin of the data (GDPR Art. 15). The basic information described in (I)-(VII) is provided to the data subject by means of this form;

the right to withdraw consent at any time without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal (GDPR Art. 7);

the right to obtain from the controller the rectification of inaccurate or incorrect personal data concerning the data subject without undue delay and the right to have incomplete personal data completed, including by providing additional information, taking into account the purposes for which the data were processed (GDPR Art. 16);

the right to obtain from the controller the erasure of personal data concerning the data subject without undue delay, provided that (I) the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; (II) the data subject withdraws the consent on which the processing was based and there is no other legal basis for the processing; (III) the data subject objects to the processing on grounds relating to his or her particular situation and there are no compelling reasons for the processing or the data subject objects to the processing for direct marketing purposes; (IV) the personal data have been processed unlawfully; or (V) the personal data must be erased for compliance with a legal obligation to which the controller is subject under Union or national law (GDPR Art. 17);

the right to obtain from the controller restriction of processing where (I) the data subject contests the accuracy of the personal data, in which case the processing shall be restricted for a period of time during which the controller may verify their accuracy; (II) the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead; (III) the controller no longer needs the personal data for the purposes of the processing, but the data subject requires them for the establishment, exercise or defence of legal claims; or (IV) the data subject has objected to the processing of personal data on grounds relating to his or her particular situation, pending verification whether the legitimate grounds of the controller override those of the data subject (GDPR Art. 18);

the right to receive the personal data concerning him or her, which the data subject has provided to a controller, in a structured, commonly used and machine-readable format and the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent within the meaning of the Regulation and is carried out by automated means (GDPR Art. 20);

the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data concerning him or her infringes the EU General Data Protection Regulation (GDPR Art. 77).

Requests for the exercise of the data subject’s rights shall be addressed to the contact person of the data controller mentioned in point 1.

12 Web analytics

The services below collect anonymised information about visits to the website without personal data.

Google Analytics

13 Targeted marketing

Based on your visit to the website, we may carry out targeted advertising on the following services:

Facebook, YouTube, Instagram